Project Management in IT Sector

Question: Conduct interviews with two or more project managers in the IT sector to identify the key issues in managing projects in the field, the critical success factors used for measuring success and why these factors, and, the key project management skills required to manage these projects? Answer: Introduction Project management is the tool of knowledge, skill and technique to project activities to meet the project requirements that is from the perspective of project in technological implementation by some set of rules and processes. Project manager provide enormous effort to train the development team members, and they develop skills through experience and education (Cavalcanti, 2014). The project manager in IT sector identify the critical issues in managing the project is to be highly organised and a good multi-tasker, to be good leader, be an effective communicator, be an excellent negotiator, meticulous about managing the details of the project. To become a good project manager they must have substantial knowledge of the platform, software and program that the company regularly work. An excellent project manager should possess expertise in the area of project. In this particular context, SCH group of companies are taken under consideration and different issues will be rectify with the help of innovative tools and techniques. Project Management Theory Project management theory helps to ensure a project properly. The project management approach is provided by the transformation sight on operations. In the transformation view, a project is conceptualized as a conversion of inputs to outputs (Fight, A. and Fight, A. 2006). . There are number of philosophy, by means of which a project is managed. These principles recommend, for example, decomposing the entire alteration hierarchically into smaller transformations, errands, and minimizing the cost of each task autonomously. Project management is the purpose of the association, skills, tools, and techniques to project performance in order to gather or surpass stakeholder needs and perspective from a project. The Project Management Framework Introduction The Project Management Context Project Management Processes The Project Management Knowledge Areas Project Integration Management Project Scope Management Project Time Management Project Cost Management Project Risk Management Project Human Resource Management Project Procurement Management Critical Issues in Managing Project Organization attention is determined by "time scales" and "capital." Reviews of concerned projects explain more reason they abortive Finance and time scale are significant, not the primary motive for collapse For example, these are several "early caution indicators." Partial/no full-time project colleague sustain Proclamation of work not evidently defined or granted Resolution is a First in Country' or First for vendor.' Scheme is highly dependent relative on 3rd party resources Lack of ability sets accomplished of overseeing 3rd party software vendors Tactical must win opportunities.' Limited possessions or talent sets inside vendor Incomplete technical resolution/construction Customer prospect not managed or communicated Apparatus/methods are not suitable for projected solution Key to Success Stakeholders are dedicated Business Profit are realised Work and Programme are predicted Team is elevated performing Scope is pragmatic and managed Risks are mitigated Delivery Organisation remuneration are realised Several IT projects administration structure have been expected in the literature (Collins, 2010).. Based on the survey, it has overcome the validate existing methodologies and identify key implementation issues and challenges in the context of public sectors. Approaches to Project Management Crucial Chain Project Management Complex Project Management Structured System Analysis and Design Method (SSADM) Influencing the Organization Influencing the organization involves the attitude to "get things ended"( Brewer, J. and Dittman, K. 2013). . It requires a considerate of both the official and familiar structures of all the organizations involved the performing organization, the client, contractors, and frequent others as suitable. Main finding from the interview Initiation stage 1. Resource allocation focuses on two points, scheduling and over commitment. The problem is seen as a pure project management issue one that deal with assigning of available resources to meet demand in most optimal way. According to (Ansari and Zhang, 2013) the resource allocation of IT project is not an issue itself.2. Resource allocation is a critical part of IT project management. It is easy to over allocated to IT projects. There are several tools and technique that deal with the issue of resource allocation on coexisting project.3. To predict team, the group have develop a framework called team. It is based on the concept that the team and the leader must have frequent expectation about the group function and about the leader's responsibility.4. The leaders are responsible for assigned task because the leaders are appointed by management and thus they have formal position and power. The leaders have coercive power and also have information power to access the information from any source. Planning stage 1. All the leading member of the team, leader of the team and an acting managing director of the project determine the interim and the final decision.2. Major stakeholders of the project and the former project officer and EC expert are willing to ensure that the resources are being used in the correct way in an IT project.3. Team needs to agree on who is going to carry out which role allocation (Goetz and Berga, 2006). The team needs to allocate the important role of the team member. The team should make sure that someone performs this role, or if the role is not allocated accurately, someone in the project work undertakes the task.4. In an IT project, the stakeholder and the owner of the project will benefit from the final delivery. And the entire team member also benefited from the project. Executing Stage 1. The allocation of the team member , and the performance of the team member , role allocation and good performance of the team leader, and lastly tools and advanced technology of the project are the criteria for the success which indicates to achieve the objectives and the benefits delivered to the IT project.2. The risk analysis tools are managing the risk management. The risk management tools first identify the risk of the project, and then assess the risk by solving the traditional problem after that develop the contingency plan or give preventive measure for the risk.3. The two processes, monitoring and controlling are very important for the IT projects. Monitoring the issues and requirements of the IT projects, and then process of controlling should take place. Closeout stage 1. After the execution of the project, it is the responsibility of the manager as well as 6the management committee to train the staff about the new software. Thus, training will help the staff for execution of the new software.2. The resources collected for the project should be released after the proper planning of the project and after the allocation the work for different staffs.3. The project manager is responsible for the execution and evaluation of the project. The team members and the staff help the manager in proper executing of the project Analysis At present, the IT sector is the booming sector all around the world. For the success of IT projects, it is very significant to understand the issues regarding the project and to investigate and implement the critical factors. A survey was conducted across some of the managers regarding the management issues and the critical success factor for the IT project. Now, the complete analysis of the overall survey will give complete knowledge of the important key factors in managing the IT projects. Some of the types of the i9ssues are as follows: Inappropriate approach towards the project A positive attitude is very much important towards the ongoing project. The staff members involved in the project must have correct knowledge of all the tools and techniques used for the project (Collins, 2010). Proper and adequate amount of knowledge helps for the complete success of the project and the business. Collecting all the relevant data, and suitable analysis of the data by the head of the team members helps a lot for the proper execution of the project. Lack of recognising the data or the project The team member or the team leader should discuss the project completely with the other employees or the staff involved in the project (Fight and Fight, 2006). The difficulties of the individuals regarding the project should be solved properly. Interference of the senior manager in the project The senior manager reserves the responsibility and many times he or she interferes in the ongoing project, which creates a difficult for the staff to handle the situation (Collins, 2010). The work of all the employees should be properly allocated. The important key points for the success of the projects are planning of the project, agreement on the project, schedule management, managing as well as solving all the issues, testing of the equipments, training and proper means of communication between the employees. The suitable planning plays a vital role in the success of the project (Dinsmore and Cabanis-Brewin, 2011). Handling the changes regarding the dates, resources, as well as the budget of the project, is very much important. It is the overall duty of the staff members and the team leaders of the respective departments to manage all the data regarding the project. The collection of all the data and their complete analysis will help the manager to schedule the dates and the resources according to the execution of the project. Each of the individuals or the employees attached to the project should develop a proper means of communication among themselves. The employees should have proper knowledge about the tools ant the res ources. New and improved techniques should be developed as well as implemented in the project. According to (Khalilzad and White, 1999) for every project, it is very significant to understand the situation of the project and working according to the resources. The deadlines for the project are very unrealistic and can cause failure for the project. Some of the other issues or causes for the failure of the projects are, losing the sponsorship, exceeding the budget for the overall project and lastly the run-resistant of the users (Brewer and Dittman, 2013). The best idea for improving the IT projects is to develop excellent management skills for the employees, which will help the employees to implement best ideas, as well as best techniques for the proper development of the project. One of the important point regarding the development and success of the project is to set best objectives and aims for everyone involved in the project. The project managers are the one who need to develop the best managerial and management skills for the proper implementation of the project. The project managers should be highly motivated and active; he or she should be able to solve the issues coming in between the running projects. The manager, as well as all the employees, should know that how and where to execute. One should not forget that technical skills are very essential for the adequate implementation as well as execution of the project. Developing an effective communication for all of the stakeholders such as the managers, the team leaders, and all the staffs is very much helpful in understanding the situation of the project. There should be training program for the employees involved in the project, as proper and subsequent training develops better understanding of the situation, which leads to proper execution and completion of the desired project (Collins, 2010). Every of the individuals should be prepared for the live event of the project. Thus, the overall IT project will be successful after collection of all the data, resources involved in the project and by their proper implementation in a systematic process. Every employee of the company working on the project should be highly motivated and should have excellent problem-solving skills. Conclusion Finally, it can be concluded that the IT project is properly executed after collecting all the data and the resources required for the project. The manager plays an important role in managing the project by understanding all the issues, as well as the problems. Training for the staff is very important as the training about the new software help in the proper execution of the project. Planning is required including the proper budgeting, costing and for collection of the data and resources. Overall, the whole of the project depends on the teamwork. References Brewer, J. and Dittman, K. (2013).Methods of IT project management. West Lafayette, Ind.: Purdue University Press. Collins, F. (2010).The language of life. New York: Harper. Dinsmore, P. and Cabanis-Brewin, J. (2011).The AMA handbook of project management. New York: American Management Association. Fight, A. and Fight, A. (2006).Introduction to project finance. Oxford: Elsevier/Butterworth-Heinemann. Khalilzad, Z. and White, J. (1999).Strategic appraisal. Santa Monica, CA: RAND. Ansari, N. and Zhang, J. (2013).Media access control and resource allocation. New York, NY: Springer. Cavalcanti, F. (2014).Resource allocation and MIMO for 4G and beyond. New York: Springer. Goetz, R. and Berga, D. (2006).Frontiers in water resource economics. New York: Springer Science+Business Media.